八王子のネイティブ英会話講師が教えるE-mailの書き方

トピック

常にトピックボックスにトピックを配置します。

これにより、受信者は電子メールの内容を知ることができます。 （たとえば、Re：TOPIC）受信者がフル受信トレイを持っている場合、トピックがない場合は電子メールが通知されないことがあります。

挨拶

受信者のメールアドレスを開始します。ビジネスメールの場合は、次の方法で開始します。

親愛なるMr. / Mrs. / Ms. Name。

「こんにちは」や「こんにちは」などのご挨拶は、あまりにも非公式の電子メールです。

本文

電子メールの本文に、なぜあなたが書いているのかを説明します。ビジネスメールでは、「できない」、「私はいる」、「私はいる」、「私はいる」、「私はありますか」などの単語を完全に書き留めてください。 「ない」など

閉鎖

電子メールを署名する複数の方法があります。ビジネスメールのためのもっとも汎用的なサインオフには次のものがあります：

Topic: Always put a topic in the topic box. This allows the recipient to know what your email will be about. (For example, Re: TOPIC) If the recipient has a full inbox, the email may go unnoticed if there is no topic.

Greeting:  Begin the email addressing the recipient. For a business email, start off using:

Dear Mr./ Mrs./ Ms. Name,. Greetings such as “Hello” and “Hi” are too informal for a busniess email.

 

Body: Here in the body of the email you will explain why you are writing. In a business email do not use contractions such as “can`t”, “I`m”, “wouldn`t”, etc. Instead, fully write out the words such as “cannot”, “I am”, “would not”, etc.

 

Closing: There are multiple ways to sign off an email. Some of the most versatile sign offs for a business email include:

 

Sign off (Formal Ending)	Order of Formality	Friends/ Frequent Acquaintances	Meeting for the first time
5.Sincerely,	1.Sincerely,	O but may be too formal for a friend	O but usually used in letters
6.Yours Truly,	2.Yours Truly,	O but similar to “Sincerely,” this may be too formal for a friend	O but similar to “Sincerely,” this is usually used in letters
1.Best Regards,	3.Best Regards,	O	O
3.Kind Regards,	4.Kind Regards,	O	O
2.Best Wishes,	5.Best Wishes,	O	O
4. All the best,	6. All the best,	O	O
7.Regards,	7.Best,	O	O okay to use but better to use a different closing if meeting the person for the first time
8.Best,	8.Regards,	O	O okay to use but better to use a different closing if meeting the person for the first time
9. Wishes,	9.Wishes,	O	X this is too informal to use when meeting someone for the first time
10. Talk to you soon,	10.Talk to you soon,	O you can use this if you will actually meet with the recipient in the near future	X this is too informal to use when meeting someone for the first time

 

 

Signature: After your sign off always include your name. In a business email, after your name include the company for which you work and a telephone number if available.

 

 

 

• Business Email Example:

 

 

(In topic line) Re: Meeting

 

Dear Mr. Brown,

 

I would like to inform you that the meeting scheduled to take place on Wednesday October 13, 2014 has been rescheduled for Friday October 15, 2014. Sorry for any inconveniences this may cause.

 

Best Regards,

Edward Jones

Director, Blue Management

Tel: 0317-956-2043

 

 

• Email for a Friend/ Frequent Acquaintance:

 

 

(In topic line) Re: Meeting

 

Hello Mr. Brown,

 

I wanted to let you know that the meeting on Wednesday October 13, 2014 has been rescheduled for Friday October 15, 2014. Sorry for the inconvenience.

 

Talk to you soon,

Edward Jones

Director, Blue Managment

Tel: 0317-956-2043